One platform to design, deploy, govern, and measure every email signature across your organization — for Microsoft 365, Google Workspace, and Exchange.
From the first pixel of design to server-side enforcement, Instant Signer covers the entire signature lifecycle — included on every plan.
Drag-and-drop builder with brand kits, photos, QR codes, vCards, and reply/forward variants — rendered as bulletproof email HTML.
Pull names, titles, and phone numbers from Microsoft Entra ID, Google Directory, Okta, and HRIS — synced automatically.
Target by department, group, region, recipient, or date. Deterministic, auditable, and testable before you ship.
Schedule rotating banners and headline content, and apply legal disclaimers automatically across every send.
Track sends, clicks, CTR, and element performance with click-tracking and CSV exports.
Role-based access, asset storage for logos and banners, and secure billing — all in one place.
Design pixel-perfect, on-brand signatures with a drag-and-drop editor. Every signature renders as table-based HTML with inline styles and plain-text fallbacks, so it looks right in Outlook, Gmail, Apple Mail, and on mobile.
Brand kit
Full name
Job title
Phone
Live preview
Ava Mitchell
Head of Marketing
Northwind
+1 (415) 555-0188
ava.mitchell@northwind.com
Connect Microsoft Entra ID, Google Workspace Directory, Okta, or your HRIS. User details flow into signatures automatically, and updates roll out the moment someone changes role, joins, or leaves.
Append tailored legal and regulatory disclaimers automatically to reduce risk and meet compliance obligations — applied consistently across the whole organization.
See sends, banner clicks, click-through rates, and the teams driving the most engagement. Export the data and double down on what converts.
Join 2,500+ companies turning email signatures into their most consistent, on-brand, and measurable channel.